Finding the right corporate entertainment agency for your next corporate event can be tough, especially if this type of thing isn’t part of your day-to-day role in the office.
There are many factors to take into account when making this decision — after all, how you entertain your guests reflects on your business and how you want to be seen in your industry.
With that said, here are four tips to help you find the right entertainment company and make sure your guests have a great time!
1. How to Choose an Entertainer
Hiring the right corporate event entertainment can make or break your event. It can be hard to know what to look for in a performer, but we’ve got you covered.
Here are our tips for picking a corporate event entertainer:
- Think about the demographic you are targeting
- Check out reviews and demos on social media
- Meet with potential performers in person
- Make sure your performer is insured and licensed
- Ask about their experience working with other companies like yours
- Get a quote from them
2. What Type of Event Are You Having?
The first thing you need to think about is what kind of event you’re having. An event geared towards adults will have different entertainment needs than an event for kids, and a corporate event will have different needs than a birthday party.
Think about what kind of demographic you’ll be entertaining, and start thinking about performers who would do well in your particular situation.
The next thing to think about is the size of the venue you’re holding the event in. If it’s a large space, then a solo performer or small band may not be sufficient to fill up the area with sound.
But if it’s an intimate performance space, then something like opera or acoustic guitar may work better than a rock band or DJ set.
3. Can Your Performer Fit with Your Audience?
One of the things you’ll want to think about is if your performer’s act is going to be appropriate for the audience. If you’re having a corporate event in town, chances are that the majority of the attendees will be over 18 and not have any children with them.
That being said, if you’re looking for some good family-friendly entertainment, it’s best to find an act that has some type of clowning or magician.
You may also want to take into account what they specialize in when picking your entertainment. Depending on your industry, you might want to focus more on a comedian than on an illusionist. Just make sure they’ve got the experience in whatever area of expertise you need them to be in!
4. Is Special Equipment Needed?
Usually, the event planner will take care of the sound system and any other equipment that is needed. In rare cases, you may need to provide your own equipment if they are not available. If this is the case, be sure to inquire with your venue before booking any entertainment.
If you need microphones for a presentation or Q&A session, make sure to book them ahead of time by contacting your venue or event coordinator. Mics are usually available at most venues but it never hurts to check first just in case.
If you have a very specific mic in mind that is not generally available, contact the event coordinator in advance and see what arrangements can be made.
Additional tips for your next corporate event
- Set Clear Objectives: Before planning your corporate event, establish clear objectives. Determine what you want to achieve through the event, whether it’s networking, team building, product launches, or training sessions. Clear objectives will help you structure the event effectively and ensure its success.
- Plan Ahead: Start planning your corporate event well in advance. Create a timeline and break down tasks into manageable steps. Consider aspects like venue selection, catering, audiovisual equipment, invitations, and event promotion. Planning ahead allows you to secure the necessary resources, negotiate contracts, and make adjustments as needed.
- Engage Attendees: Make your corporate event engaging and interactive. Incorporate activities that encourage participation and networking among attendees. This can include ice-breaker sessions, team-building exercises, panel discussions, or interactive workshops. Engaged attendees are more likely to enjoy the event, gain value from it, and remember key messages.
- Pay Attention to Details: The success of a corporate event lies in the details. Pay close attention to every aspect, from signage and branding to seating arrangements and audiovisual setup. Ensure that your event reflects your company’s image and values. Provide clear directions, offer comfortable seating, and create a welcoming ambiance to enhance the overall attendee experience.
Try Our Corporate Entertainment Agency | Entertainment Central Productions
When it comes to corporate event entertainment, Orlando has many options to choose from including Entertainment Central. We specialize in all types of special events including corporate event entertainment.
Contact us today for more information!